PIC (Person in Charge) Checklist and Guide
IN THE WEEK BEFORE THE CAMPOUT
- Ensure adequate seats in cars for all who need one
- Ensure adequate towing for trailers - back-up as well if possible
- Compile list of cell phone numbers of all drivers - make copies for all drivers
- Make copies of maps and directions for all drivers
- Finalize list of all attendees - scouts and adults - and make copies for you, scoutmaster, and other adult leaders
- Send final list of attendees - both scout and adults - to:
- the entire Troop e-mail list informing them of who is signed up and asking them to inform you of any errors or omissions
- Health & Safety Chair who will verify that all medical forms are on file (normally the case, except in the winter when we are getting new scouts into the Troop)
- Tour Permit Coordinator for Tour Permit compliance
- Treasurer - be sure the list indicates those paying from their scout accounts
- Organize Prairie Chicken Patrol food - volunteers to bring and prepare each meal - by e-mail
FOR EVERY PERSON ATTENDING, YOU NEED THE FOLLOWING:
| Scouts | Adults |
| Permission Form | Sign-up/info form |
| Class 1 Medical form | Cell phone number |
| Payment (check, cash or scout account) | |
| If medication was indicated on permission form, medication form and medication |
- Three Months Out
- Two Months Out
- One Month Out
- Third Troop Meeting Before (Three Weeks Out)
- Second Troop Meeting Before (Two Weeks Out)
- Last Troop Meeting Before (Onw Week Out)
- In The Week Before the Campout
- At Assembly for Departure (Scout Shack)
- At Campout
- First Meeting After Campout
- Tour Permit
- Trailer Details
- Contact information for Troop 11 leadership positions
