PIC (Person in Charge) Checklist and Guide
ONE MONTH OUT:
- Confirm campsite and any other arrangements
- If the activity involves going to a Texas State Park make sure you print and bring a copy of the Youth Group Annual Entrance Permit. Make sure the permit is valid for the dates you are going. If the copy posted online has expired, please contact the treasurer for details on how to get a new pass.
- Finalize forms with Camping Chair and e-mail them to the Troop 11 e-mail list (maintained by Troop Committee Chairman)
- Attend Troop Committee meeting and provide update on event
- Turn in any receipts for expenses incurred to date (e.g. campsite fees) to
Treasurer as they occur, requesting reimbursement
- If more than one person is incurring expenses, aggregate requests for reimbursement, provide basic breakdown of who, what and how much, and have only one person handling these requests with Treasurer (who will reimburse each person separately).
- Three Months Out
- Two Months Out
- One Month Out
- Third Troop Meeting Before (Three Weeks Out)
- Second Troop Meeting Before (Two Weeks Out)
- Last Troop Meeting Before (Onw Week Out)
- In The Week Before the Campout
- At Assembly for Departure (Scout Shack)
- At Campout
- First Meeting After Campout
- Tour Permit
- Trailer Details
- Contact information for Troop 11 leadership positions
