PIC (Person in Charge) Checklist and Guide
SECOND TROOP MEETING BEFORE (TWO WEEKS OUT):
- Finalize Tour Permit with Tour Permit Coordinator. By now you should have identified any unusual training requirements, gaps in scout or adult training and ways to fill those gaps
- Ensure SPL announces campout or activity and that forms are passed out
- Collect sign-up/permission forms, money and medication forms.
- Continue compiling attendance spreadsheet, tracking money, tracking adult leader attendance, etc.
- Turn over any checks and cash to Treasurer as you collect them, along with your tracking spreadsheet
- Ensure adequate seats for attendees and vehicles to tow trailer(s)
- Get with Troop 11
Health & Safety Chair and ensure Troop has medical forms for all attending. Be sure you have arranged to be able to take adequate copies with you on the campout or activity - Scoutmaster and Senior Patrol Leader will start having patrols plan for meals at this Troop meeting
- Three Months Out
- Two Months Out
- One Month Out
- Third Troop Meeting Before (Three Weeks Out)
- Second Troop Meeting Before (Two Weeks Out)
- Last Troop Meeting Before (Onw Week Out)
- In The Week Before the Campout
- At Assembly for Departure (Scout Shack)
- At Campout
- First Meeting After Campout
- Tour Permit
- Trailer Details
- Contact information for Troop 11 leadership positions
