PIC (Person in Charge) Checklist and Guide
FIRST MEETING AFTER CAMPOUT
- Turn in final roster to Camping Chair, Treasurer and Advancement Committee. This will ensure recording of attendance and participation in service projects, proper treatment of scout accounts, etc. Note if anyone deviates from the group (only one night, partial time one service project, etc.)
- Turn in accounting and any remaining cash and checks collected to
Treasurer, as well as a list of drivers and round trip mileage to be reimbursed
per Troop Policy.
- Be sure to make your final request for reimbursement of any expenses you incurred at this time
- If more than one person is incurring expenses, aggregate requests for reimbursement, provide basic breakdown of who, what and how much, and have only one person handling these requests with Treasurer (who will reimburse each person separately).
- E-mail any documents you accumulated regarding the campsite to the webmaster for posting in the website archives for use by future PICs
- Forward any suggestions for improvements to this list to the Webmaster
- Note: patrol food reimbursement should be given to patrol leaders to attach to patrol record for campout. Troop Scribe will collect these and give to the Treasurer for reimbursement
- Three Months Out
- Two Months Out
- One Month Out
- Third Troop Meeting Before (Three Weeks Out)
- Second Troop Meeting Before (Two Weeks Out)
- Last Troop Meeting Before (Onw Week Out)
- In The Week Before the Campout
- At Assembly for Departure (Scout Shack)
- At Campout
- First Meeting After Campout
- Tour Permit
- Trailer Details
- Contact information for Troop 11 leadership positions
